Garda Vetting Information
Enquiries to: firstname.lastname@example.org
Phone: 01 8087593
Please read the instructions on applying for vetting carefully. One in five forms that are submitted cannot be processed because they have not been filled in correctly. You will save yourself time (and considerable frustration) if you ensure that the form (NVB 1 Form) is correctly completed.
Applications for vetting are submitted electronically in a process known as E-Vetting. The National Vetting Bureau (NVB) is no longer accepting paper applications.
Please see Vetting Invitation (NVB 1 Form)) form. You should give this to the applicant and ask him or her to complete Section 1 and 2. Section 3 is to be completed by you on behalf of the organisation requesting the vetting (parish/school/diocesan agency). At this point in the process you must validate the identity of the applicant (see below).
You should post the original Invitation Form (not a photocopy) to this office and keep a copy for your files. The applicant will then receive an email from NVB with their online application form (NVB 2). If they do not complete this within 30 days the form becomes invalid and they will have to re-apply.
Please note the Vetting Form (NVB 2) is only issued to the applicant. The organisation (parish/school/diocesan agency) does not have access to these forms.
The applicant must provide a valid email address. If the applicant does not have their own email address they can:
- Use the email address of a family member or friend, if they are happy to do so, or
- Use an email address provided by the organisation for whom they wish to be vetted.
The organisation requesting the vetting must also provide an email to be notified of the completion of the vetting. This should not be a public email as it contains sensitive information. It may be advisable to set up a vetting email address to be used for this purpose only.
If the applicant does not have access to an electronic device one should be provided for them for the purpose of completing their application. Staff in Citizen Information Centres and public libraries have also been briefed on the e-vetting process and can provide assistance and access to computers for applicants.
Proof of Identity
At least two forms of identification must be produced to validate the identity of the applicant when completing the application. One of these should be photographic where possible. There is a points system for the verification of identity where 100 points must be reached. Different forms of identification are weighted with a sliding scale of points. Where an individual cannot reach 100 points an affidavit witnessed by a Commissioner for Oaths will suffice. The identity is verified locally (that is, by the parish, school or diocesan agency) and copies of identity are retained locally. Do not send proof of identity to this office unless requested.
Roles that require vetting
The National Vetting Bureau (Children and Vulnerable Persons) Act 2012 states that all those who engage in ‘relevant work or activities’ with children or vulnerable persons must be vetted. In setting out what such work or activities consist of, the Act refers to: “Any work or activity as a priest or minister or any other person engaged in the advancement of any religious beliefs to children or vulnerable persons unless such work is incidental to the advancement of religious beliefs to persons who are not children or vulnerable persons” (Schedule 1, Part 1, Section 7 and Schedule 1, Part 2, Section 7).
The diocese takes the view that those who exercise public ministry, whether as Readers, Eucharistic Ministers, members of choirs or whatever, minister to the whole congregation, which includes children and vulnerable persons and, therefore, must be vetted.
Where an application is being made for a 16 or 17 year old the consent of the parent / guardian must also be obtained. This is done by asking the parent or guardian to fill up the form (NVB 3). In addition the email address provided on the vetting invitation form and the telephone number is the email address and telephone number of the parent / guardian (not the young person).
Proof of identity must also be obtained for the parent / guardian and the young person.
The policy of the Diocese is that those in public ministry must be vetted every three years.
Vetting is a confidential process and vetting information must only be shared between those with a right of access to it. Within a parish, diocesan agency or school setting that means the applicant and the person who signs off on their application on behalf of the organisation.